5.2 Employee Deactivation
Why should I use this form?
Use this form to deactivate an employee who has left the organization without any notice or if the Organization does not have a defined/formal clearance process in place. Deactivating an employee means that, the employee record is being made inactive in the Adrenalin HR System.
What are the Pre-requisites?
· Reason Master should be available
· At least one role player should be mapped to one separation type
· Record Resignation should not be raised for this employee
· Reassigning of Reporting Manager/Functional Reporting Manager should be done. And also, Reassign Role player has to be done.
Who can access this form?
This form shall be visible to all employees to whom the visibility is given in Setup HRMS ® Module Role Mapping/ Module Administration.
How to navigate to this form?
HR Foundation à Manage Employees à Employee Deactivation.
Figure 58 Employee Deactivation
Employee Name, Employee ID and OU details of the selected employee appears in the form.
|
Field |
Description |
|
Separation Type |
List of separation types is shown in this field. Select the separation type that applies to the employee, who is to be deactivated. |
|
Resignation Reason |
Select Reason. |
|
Authorised Signatory |
Select the Authorised Signatory for the deactivation activity. Note: List of Employees who are mapped as AUTHSIGN role players in Manage Role Player form is shown in this drop down field. |
|
Resignation Letter Date |
Select the date when the resignation letter was received from the employee. |
|
Actual Relieving Date |
Select the date when the employee is relieved from the organization. |
|
Notice Period |
Shows the notice period that has been given for this employee at the time of employee creation. |
|
Notice Period Shortfall |
This will be calculated as Notice Period – difference in days between the resignation letter date and actual relieving date. For example, if the notice period is 60, resignation letter date is selected as 06-08-08, and actual relieving date is selected as 08-08-08. Here, the notice period shortfall days is calculated as 60 – 2 (difference between the resignation letter date + actual relieving date) = 58. |
|
Attachment |
This is for uploading any supporting document. Click the [Browse] button to upload file. |
|
Comments |
Enter comments |
|
Payroll Info Tab |
|
|
For details on Payroll Info Tab fields, please refer Payroll Info tab under Section 2.4 Record Resignation. |
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Click [Submit].
Click [Reset] to refresh the form.
Note: Before submitting the form, ensure reportees are reassigned and roles are mapped to a new role player.