IT Application Maintenance

Why should I use this form?

Use this form to maintain application details such as Application Name, Owner, Version of the software, Product key of the software, Vendor, License information etc.,

Providing Access rights and restricting Access rights to Unit/Department/Grade is done in this form.

What are the Pre-requisites?

• OU, Department, Grade should be available.

• Active employee should be available

Who can access this form?

This form shall be visible to all employees to whom the visibility is given in Setup HRMS à Module Role Mapping/ Module Administration. Designated employees who would be given visibility are:

• ITFAC

• HRFAC

How to navigate to this form?

Workforce Administration à Application Access Management à IT Application Maintenance.

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All the existing applications are listed in the grid. Use the filter section to filter records in the grid based on some condition.

Click the [+] icon on the left top of the grid to show / hide the grid. The field guidelines are as follows.

Field Name	Description
Application Name	Enter Name of the application
Employee Name	Enter ‘@@’ in Employee Name field and select an Employee from the dropdown list.
Software Version	Enter version information of the Software application.
Product Key	Enter Product Key of the software. This will be available at the time of purchasing the software.
Procurement Date	Select the date when the software was purchased.
Vendor	Enter the vendor from whom the software was purchased.
Media Type	Select the type of procurement of the software. If it was procured in CD format or it has been downloaded.
Description	Enter description of the software.
Software Location	Enter the location where the software is available.
License condition	Enter the license condition of the software
License Number	Enter license number of the software.
License Validity	Select the license validity date of the software.
Subscription Expiry	Select the subscription expiry date of the software.
Access to Unit	Select the Unit(s)to which the application will be applicable. Selecting the checkbox on the top of the section will select all the listed Units.
Access to Department	Select the Department(s) to which the application will be applicable. Selecting the checkbox on the top of the section will select all the listed Departments.
Access to Grade	Select the Grade(s)to which the application will be applicable. Selecting the checkbox on the top of the section will select all the listed Grades.
Restrict to Unit	Select the Unit(s) which will be restricted from using the application. Note: Units which are not selected under ‘Access to Units’ text box will be available for selection. If all units are selected, then no unit will be available here.
Restrict to Department	Select the Department(s) which will be restricted from using the application. Note: Departments which are not selected under ‘Access to Departments’ text box will be available for selection. If all departments are selected, then no department will be available here.
Restrict to Grade	Select the Grade(s) which will be restricted from using the application. Note: Grades which are not selected under ‘Access to Grade’ text box will be available for selection. If all grades are selected, then no grade will be available here.
Restriction Details	Enter reasons for restricting access to Unit / Department / Grade.

Click [Submit] to save the details.

Clicking [Reset] will refresh the form.