Leave Comp Off Request

Why should I use this form?

This form is used to initiate a compensatory off leave. If an employee works on a holiday or a weekend day, he/she is entitled to take a day off during any working day, based on the policies of the organization. While doing so, the employee has to get the approval from the Leave Fac before raising the Comp-off leave from Leave request form.

The Leave comp-off process can also be automated based on the scheduler ‘Bulk Employee Compoff’, which is executed on a daily basis. Whenever an employee works on a weekly off/holiday and the Attendance Regularization is raised and approved, automatic leave credit will happen for the leave type ‘Compensatory-off’, if it is applicable (Based on compensatory-off leave configuration).

The Comp-off request will be automatically initiated and sent to the employee’s reporting manager for approval.

Note: If the Comp-off request needs to be automated, then it is recommended to remove the visibility to the ‘Leave Compoff Request’ form.

What are the Pre-requisites?

· Comp-off leave type should be available

Who can access this form?

This form shall be visible to all employees to whom the visibility is given in Setup HRMS ® Module Role Mapping/ Module Administration.

How to access this form?

Self Service à Absence à Leave CompOff Request.

Field guidelines are as follows:

Field	Description
Leave Type	Shows the code of the leave type that is configured as Comp-off Leave.
Leave Name	Shows the Leave Name of the Comp-off Leave.
Employee ID/Name	This will be the ID and the Name of the logged/selected employee (using Employee Summary form)
Designation/OU/Grade	The details of the logged/selected employee are populated here.
Reporting To	This will be the ID of the logged/selected employee’s Reporting Manager.
Date	Select the Date the Comp-off is needed. The value specified in the compoff_days configuration allows to raise the request for compoff. For example, if the value is set as 5, the system will allow to raise compoff of past 5 days from current date. Note: This will be a future date only.
Valid Till	This is displayed based on the value entered in the Leave Configuration form (‘Avail within <number> days’ option). For example, if the Avail within option is given as 5 and if the Date is selected as 26^th of July, then this field will show 31^st of July. Note: If hourly leave type is selected, then the Valid Till date will not be available. And also, system displays fixed number of hours to credit and the ellipse button will not be available to add number of hours.
No of Days to Credit	Select the Number of days to be credited. Number of days to this field can be added / modified using the ellipse button. Note: This filed will not be available if hourly leave type is selected. Instead system displays fixed number of hours to credit
Reason	Enter the reason why this Leave is availed.

Routing and approval

On submission, it will be sent to approver for approval. Mail notification will be sent as per the settings done in the workflow definition

On approval, a new entry will be inserted in the leave balance table.